Careers

Part-Time Bookkeeper (8 hours per month)

We need a detail-oriented bookkeeper to keep QuickBooks Online clean, accurate, and tax-ready. The core job is placing transactional data into the right accounts so monthly close and tax filing work is correct.

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Role snapshot

Small monthly scope, high accountability.

Role

Part-Time Bookkeeper (Contract)

Time commitment

8 hours per month

Work model

Remote, Canada preferred

Primary systems

QuickBooks Online and connected bank/expense feeds

Responsibilities

What you will own each month.

  • Own transaction categorization and account mapping in QuickBooks Online
  • Maintain clean chart-of-accounts usage and apply class/location tracking when needed
  • Reconcile bank, credit card, and clearing accounts monthly
  • Review uncategorized transactions and resolve mapping exceptions quickly
  • Validate GST/HST tax coding so filings and year-end work are accurate
  • Deliver a monthly close package with notes on issues, adjustments, and required decisions

Ideal profile

Who this role fits best.

  • 3+ years of hands-on QuickBooks Online bookkeeping experience
  • Strong understanding of GST/HST handling and Canadian bookkeeping standards
  • Ability to design and maintain reliable bookkeeping workflows, not just data entry
  • Clear written communication and disciplined monthly close habits

Recommended operating model

Best approach for an 8-hours/month bookkeeping engagement.

The right model is a fixed monthly close cadence with clear controls. This keeps account coding clean and reduces tax-time rework.

Week 1

Transaction and feed hygiene

  • Import and review all bank/credit transactions
  • Apply rules, clean mappings, and clear uncategorized items

Week 2

Reconciliation and exception handling

  • Reconcile major accounts and identify mismatches
  • Flag missing receipts, vendor coding issues, and duplicates

Week 3

Tax coding quality control

  • Review GST/HST treatment across key accounts
  • Correct misclassifications before period close

Week 4

Monthly close and handoff

  • Finalize books and produce close summary
  • Provide adjustment recommendations and next-month priorities

Productivity layer

Use automation and AI where it improves bookkeeping quality.

You do not need a complex finance stack to improve bookkeeping quality. Structured QuickBooks workflows plus targeted AI-assisted review can reduce errors, improve consistency, and make year-end handoff cleaner.

  • Use QuickBooks rules and memorized coding patterns for repeatable categorization
  • Use structured vendor/account naming conventions to reduce miscoding risk
  • Leverage receipt-capture and OCR tools where appropriate to reduce manual entry
  • Use AI-assisted review for anomaly detection and exception triage, with human approval before posting
  • Maintain a short monthly close checklist so every period is audit-ready

Apply

Bookkeeper application

Share your experience with QuickBooks Online, monthly close discipline, and tax coding quality control.