Challenge
Crew timesheet inputs were inconsistent and supervisors lacked a reliable approval trail, causing payroll corrections and avoidable rework.
Construction / Field Services
Time and Approvals Platform: Timesheets, Supervisor Sign-Off, and Payroll Export
Replacing ad hoc timesheet handling with a governed approvals workflow tied directly to payroll export requirements.
Typical delivery timeline: 8 weeks
Solution
GIDE built a mobile-first timesheet and approvals workflow with policy checks, role-based approvals, and controlled payroll export.
Outcome
- Payroll corrections reduced by 52%
- Supervisor approval time reduced by 41%
- Adoption reached full active crew coverage within 6 weeks
Custom SolutionsWorkflow OperationsAnalytics and Executive Reporting
The field teams were doing the hard work, but payroll data quality was inconsistent.
Different crews used different entry methods, approval notes were not standardized, and payroll teams were spending too much time correcting preventable errors.
What Was Built
GIDE implemented a single workflow across mobile and web:
- structured timesheet capture by shift and job context
- supervisor approval with exception tagging
- locked export process aligned to payroll input format
- audit trail for edits, approvals, and late adjustments
Fit for Field Reality
The design had to handle:
- inconsistent connectivity in remote areas
- rapid crew changes during active projects
- overtime and policy exceptions that required manager review
Validation logic was placed where operators work, not only at the end of the month.
That prevented bad records from propagating downstream.
Reporting and Governance
The reporting layer focused on operational control:
- pending approvals by supervisor and age
- exception volume by job and crew
- correction trends by root cause category
The result was a visible reduction in rework and a cleaner payroll handoff.
Outcome
Corrections fell by 52% and supervisor approval cycle time improved by 41%.
More importantly, payroll close became predictable instead of reactive.
Case Story Video: Field Timesheets to Payroll Export
Synthesia overview of mobile capture, supervisor controls, and downstream payroll handoff.
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Video coming soon
- Business context and constraint
- Delivery architecture
- Measured or placeholder outcomes
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